The documents you need to be able to show, ready to fill in.
When someone asks for your AI documentation, a business customer in a supplier questionnaire, an auditor, a supervisory authority, what counts is not what you do but what you can show. This kit contains the seven documents that are asked for then: as templates, not as ready-made answers.
Done, here is your kit.
The link is valid for seven days. After that, get a new one here with one click.
Download the compliance kit (ZIP, 150 KB)Start with file 1, the AI inventory. Everything else builds on it, and without an inventory the policy is just an assertion.
What is in the kit
| No. | File | What for |
|---|---|---|
| 1 | AI inventory Excel | Which tool, for what purpose, who is responsible, what risk. The list that is asked for first, and that is missing first. |
| 2 | AI usage policy Word | What your staff may and may not do with AI. With placeholders instead of ready-made opinions, the rules have to fit your organisation. |
| 3 | Transparency building blocks Word | Ready-made wording for Art. 50: chatbot notice, AI labelling, customer information. |
| 4 | Training and competence record Word | The register in which participation, contents and refreshers are recorded. Can be kept on paper, laborious, but possible. |
| 5 | Approval process for new AI tools Word | Who may introduce a new tool, who reviews, who decides. Prevents the inventory from being wrong again after three months. |
| 6 | Roadmap | The order of the steps, so that you do not start at step four. |
| 7 | User guide | How the six other files work together and in which order to fill them in. |
What the kit is not
Three things you should know before you download it, otherwise in two weeks you will hold a completed folder in your hands and believe you are done.
- Not proof of competence. Art. 4 of the EU AI Act requires sufficient AI literacy among the people who use AI. A template cannot train anyone. File 4 is the register for it, not the training.
- Not legal advice. The templates are general and, in case of doubt, do not replace a lawyer's review of your individual case.
- Not filled in. Every file contains placeholders in square brackets. Whoever leaves them in has a document, but no evidence.
Why free
The templates alone do not solve your problem, and we know that. Whoever fills them in notices by file 4 at the latest that a record per person and a log of every rule change can hardly be kept by hand. That is exactly where we sell something, not before.
That is why the kit costs nothing, not even an email address. If you later want support with training and records, you will find our offer on this website. We do not contact you unasked.
Frequently asked questions
What does the compliance kit cost?
Nothing. You click “Download the kit” on this page and get the download straight away, without signing up and without an email address. We send you neither emails nor advertising for it.
Is the kit enough to comply with the AI Act?
No. The kit covers the company documentation: inventory, policy, transparency, approval process. The second obligation, proof of sufficient AI literacy per employee under Art. 4 of the AI Act, cannot be met with templates, because it requires training and documentation per person. The templates are also empty: you have to fill in every placeholder yourself.
In which format do the templates come?
As a ZIP with seven files: one Excel spreadsheet for the AI inventory, four Word documents for policy, transparency building blocks, training record and approval process, two PDF files for roadmap and user guide. Everything in German and based on German and EU law.
How long is the download link valid?
Seven days. After that, get a new one on the same page with one click, no sign-up needed.
And once the folder is full?
Then your documentation stands, once. What begins afterwards is the real work: train every new employee, add every new tool to the inventory, demonstrably communicate every legal change, refresh every year. That is the part nobody keeps up by hand.
One step before that: file 4 in the kit is the register for the competence record, and it is empty. The training that belongs in it is available for one person on its own: five modules, about 40 minutes, a personal certificate with a publicly verifiable ID. €29 one-off, no subscription, no term. That fills one line in file 4, your team needs one per person.
Course for one person: €29 one-off
KlarComply takes care of exactly that part: training with a certificate and publicly verifiable ID, evidence file at the press of a button, logged acknowledgements of legal changes. From €49 a month.
Take the free quick check firstTen points, two minutes, no sign-up · See plans · AI labels (also free) · Policy generator
Legal notice: The templates in the compliance kit are general samples to support your own documentation and do not constitute legal advice. Whether your documents are sufficient in an individual case depends on purpose, risk and sector and should be checked by a lawyer in case of doubt.
About your data: We collect no personal data for the download. Retrieving it only produces the technically necessary connection data at our hosting provider, as described in our privacy policy.